A Status Letter Sample is a document that verifies a person’s current employment, salary, and job title. It’s often requested by banks, landlords, or other institutions for various purposes. Knowing how to understand and potentially request or provide a Status Letter Sample is a valuable skill. This guide will break down what these letters are, why they’re used, and provide examples to help you understand different scenarios.
What is a Status Letter and Why Is It Important?
A Status Letter, also known as an employment verification letter, is an official document from an employer that confirms an employee’s current employment status. It typically includes information like:
- Employee’s full name
- Job title
- Date of hire
- Current salary
- Employment status (full-time, part-time, etc.)
The letter is usually printed on company letterhead and signed by someone in Human Resources or a manager. This letter is important because it provides third-party verification of an individual’s employment, which is needed for various reasons. For example:
- Applying for a loan: Banks use status letters to assess a borrower’s ability to repay.
- Renting an apartment: Landlords use them to verify income and employment stability.
- Immigration purposes: Certain visa applications require employment verification.
| Purpose | Who Requests It? |
|---|---|
| Loan Application | Bank/Lender |
| Apartment Rental | Landlord/Property Management |
| Visa Application | Immigration Agency |
Example: Status Letter for a Loan Application
Subject: Employment Verification – [Employee Name]
Dear [Bank/Lender Name],
This letter is to confirm the employment of [Employee Name] at [Company Name].
[Employee Name] is currently employed as a [Job Title] and has been with the company since [Date of Hire]. Their annual salary is $[Annual Salary]. [He/She/They] are employed on a full-time basis.
Please do not hesitate to contact me if you require further information.
Sincerely,
[HR Manager Name/Supervisor Name]
[HR Manager Title/Supervisor Title]
[Company Name]
[Contact Information]
Example: Status Letter for an Apartment Rental
Subject: Employment Verification – [Employee Name]
Dear [Landlord/Property Manager Name],
This letter is to confirm the employment of [Employee Name] at [Company Name].
[Employee Name] is currently employed as a [Job Title] and has been with the company since [Date of Hire]. Their annual salary is $[Annual Salary]. [He/She/They] are employed on a full-time basis.
We can confirm that [Employee Name] is in good standing with the company.
Sincerely,
[HR Manager Name/Supervisor Name]
[HR Manager Title/Supervisor Title]
[Company Name]
[Contact Information]
Example: Email Requesting a Status Letter
Subject: Status Letter Request – [Your Name]
Dear [HR Department/Manager Name],
I am writing to request an employment status letter for [Your Name]. I require this letter for [State the reason – e.g., a loan application, apartment rental].
Could you please include the following information in the letter:
- My full name
- My job title
- My date of hire
- My current annual salary
- Confirmation of my full-time employment
Please let me know if you require any further information from my end. Thank you for your time and assistance.
Sincerely,
[Your Name]
[Your Contact Information]
Example: Status Letter for Immigration Purposes
Subject: Employment Verification for Immigration – [Employee Name]
To Whom It May Concern,
This letter is to verify the employment of [Employee Name], who is currently employed at [Company Name] as a [Job Title], since [Date of Hire].
[Employee Name]’s current annual salary is $[Annual Salary]. [He/She/They] are employed on a full-time basis. [He/She/They] are an essential employee for our company and [his/her/their] expertise is valuable to our team. [Company Name] intends to continue employing [him/her/them].
Please do not hesitate to contact me if you need further information.
Sincerely,
[HR Manager Name/Supervisor Name]
[HR Manager Title/Supervisor Title]
[Company Name]
[Contact Information]
Example: Status Letter for a Credit Card Application
Subject: Employment Verification – [Employee Name]
Dear [Credit Card Company Name],
This letter is to confirm the employment of [Employee Name] at [Company Name].
[Employee Name] is currently employed as a [Job Title] and has been with the company since [Date of Hire]. Their annual salary is $[Annual Salary]. [He/She/They] are employed on a full-time basis.
We confirm that [Employee Name] is in good standing with the company and is a valued employee.
Sincerely,
[HR Manager Name/Supervisor Name]
[HR Manager Title/Supervisor Title]
[Company Name]
[Contact Information]
Example: A Simple Status Letter (General Use)
Subject: Employment Verification – [Employee Name]
To Whom It May Concern:
This letter is to confirm that [Employee Name] is employed at [Company Name] as a [Job Title]. [He/She/They] have been employed since [Date of Hire].
Their current employment status is [Full-time/Part-time] with a salary of $[Annual Salary].
Sincerely,
[HR Manager Name/Supervisor Name]
[HR Manager Title/Supervisor Title]
[Company Name]
[Contact Information]
In conclusion, a Status Letter Sample is a straightforward document with a lot of importance. Understanding its purpose and how to request or use it can be helpful in various situations. By reviewing the examples, you’ll be better equipped to understand and utilize Status Letters when needed.