Writing professional emails and letters is a key skill, whether you’re applying for a job, communicating with colleagues, or just sending important information. One formatting element you might encounter is “Thru” and “Attention.” This essay will break down the use of a Sample Letter With Thru And Attention, explaining its purpose, and providing examples to help you get it right.
The Purpose and Significance of “Thru” and “Attention”
The “Thru” and “Attention” lines in a letter or email are designed to efficiently route the message to the correct person or department within an organization. They’re essentially a forwarding mechanism. “Thru” indicates the person or department through which the communication should pass. “Attention” specifies the individual or role who should ultimately read the message. Think of it like this:
- “Thru” is the intermediary – the gatekeeper.
- “Attention” is the final destination – the person who needs to take action or be informed.
Using these lines correctly ensures your message reaches the intended recipient promptly and accurately. For example, a vendor invoice might go “Thru Accounts Payable” and “Attention: John Smith.” This tells the mailroom to route the mail to the accounts payable department, who will then ensure John Smith, the specific accounts payable specialist handling the invoice, receives it. This helps streamline internal processes and reduce delays, making it incredibly important in professional correspondence. Knowing how to use these is key when you are looking for a job or even at your part-time job.
Here’s a quick overview in a table:
| Element | Purpose | Example |
|---|---|---|
| Thru | Indicates the department or person responsible for handling the message initially. | Thru: Human Resources Department |
| Attention | Specifies the individual who should ultimately read the message. | Attention: Sarah Jones, Hiring Manager |
Job Application Cover Letter
Subject: Job Application – Marketing Assistant
Thru: Human Resources Department
Attention: Hiring Manager
Dear Hiring Manager,
I am writing to express my strong interest in the Marketing Assistant position at your company, as advertised on [Platform]. With my proven skills in [List 2-3 relevant skills, e.g., social media management, content creation, email marketing], I am confident I can make a significant contribution to your team.
[ Briefly mention your relevant experience and why you’re a good fit, keeping it concise ]
My resume, attached for your review, provides further details on my qualifications. Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
[Your Contact Information]
Internal Memo Regarding Policy Change
Subject: New Policy on Remote Work
Thru: Department Heads
Attention: All Employees
Dear Employees,
This memo serves as an official notification of a new company policy regarding remote work. Starting [Date], the following changes will be implemented:
- All remote work requests must be submitted through [System/Procedure].
- Remote work days are limited to [Number] per week.
- [Include any other important details like required approvals or guidelines].
Please review the complete policy document, available on [Location, e.g., the company intranet]. Your cooperation in adhering to these new guidelines is greatly appreciated. If you have any questions, please reach out to your department head.
Sincerely,
[Sender Name/HR Department]
Invoice Submission to a Vendor
Subject: Invoice [Invoice Number] – [Project/Service Description]
Thru: Accounts Payable Department
Attention: John Smith
Dear John Smith,
Attached is invoice [Invoice Number] for services rendered for [Project/Service]. The total amount due is [Amount].
Please process this invoice at your earliest convenience. Thank you for your business.
Sincerely,
[Your Name/Company Name]
[Your Contact Information]
Complaint Email to Customer Service
Subject: Complaint – Order # [Order Number]
Thru: Customer Service Department
Attention: Customer Service Manager
Dear Customer Service Manager,
I am writing to file a complaint regarding order # [Order Number], which I placed on [Date]. The order contained [Brief description of what went wrong].
[Explain the problem clearly and concisely, including what you want the company to do to resolve it.]
I have attached copies of [relevant documents, like receipts or photos]. I look forward to your prompt response and resolution of this issue.
Sincerely,
[Your Name]
[Your Contact Information]
Email Requesting Information
Subject: Information Request – Training Program
Thru: Training Department
Attention: Training Coordinator
Dear Training Coordinator,
I am writing to request information about the upcoming [Name of Training Program]. I am particularly interested in learning about [Specific topics or aspects of the training].
Could you please provide me with information regarding [List specific things you want to know, such as the course syllabus, cost, schedule, and registration process]? Any materials you can provide would be greatly appreciated.
Thank you for your time and assistance.
Sincerely,
[Your Name]
[Your Contact Information]
Notification of Resignation
Subject: Resignation – [Your Name]
Thru: Human Resources Department
Attention: Supervisor’s Name
Dear [Supervisor’s Name],
Please accept this email as formal notification that I am resigning from my position as [Your Job Title] at [Company Name]. My last day of employment will be [Your Last Day of Employment].
[If you want, you can briefly state your reason for leaving. It’s optional.]
I am committed to assisting with a smooth transition during my remaining time here. Please let me know if there’s anything I can do to help with the handover process.
Sincerely,
[Your Name]
In conclusion, understanding how to use “Thru” and “Attention” is a small but crucial skill in professional communication. By properly implementing these lines in your emails and letters, you ensure that your messages are routed efficiently, reaching the right individuals promptly and helping foster a more professional and organized work environment. Using the examples above should help you feel more confident in your professional communication.