Applying for a U.S. visa can be exciting, but it also involves a lot of steps. Sometimes, you might not be able to personally collect your visa. That’s where a Sample Authrisation Letter For Us Visa Collection comes in handy! This letter allows someone else to pick up your visa on your behalf. We’ll break down what it is, why you need it, and even give you some examples to get you started.
Understanding the Sample Authrisation Letter For Us Visa Collection
A Sample Authrisation Letter For Us Visa Collection is a formal document that gives another person permission to collect your approved U.S. visa from the designated location, like the embassy or a courier service. This is essential when you can’t be there yourself. It acts as proof that the person you’ve chosen is authorized to act on your behalf.
Why is this important? Well, consider these scenarios:
- You have a last-minute business trip.
- You’re dealing with an emergency and can’t travel.
- You simply can’t get to the collection point during its operating hours.
The authorization letter ensures that your visa is picked up securely and by someone you trust. You wouldn’t want your visa to go missing, right? Here’s what typically the authorization letter should include:
- Your full name, as it appears on your passport.
- Your passport number.
- The full name of the authorized person.
- The authorized person’s relationship to you (e.g., friend, family member).
- The date and your signature.
Example: Authorisation Letter for Family Member
Subject: Authorization for US Visa Collection – [Your Name] – [Passport Number]
Dear Visa Officer,
This letter authorizes my [Relationship, e.g., mother] [Full Name of Family Member], to collect my U.S. visa on my behalf. My visa application was approved, and I am unable to collect it personally due to [briefly state reason, e.g., a prior commitment].
My details are as follows:
- Full Name: [Your Full Name]
- Passport Number: [Your Passport Number]
- Date of Birth: [Your Date of Birth]
The authorized person’s details are:
- Full Name: [Full Name of Family Member]
- Relationship to Me: [Relationship]
- Contact Number: [Phone Number of Family Member]
I have provided [Family Member Name] with a copy of my passport and a photo ID for verification purposes. I trust that you will provide my visa to [Family Member Name].
Sincerely,
[Your Signature]
[Your Typed Name]
Example: Authorisation Email for Friend
Subject: Authorization for US Visa Collection – [Your Name] – [Passport Number]
Dear Visa Collection Department,
I am writing to authorize my friend, [Friend’s Full Name], to collect my U.S. visa on my behalf. My visa application was approved, but I will be unavailable to collect it myself due to [briefly state reason, e.g., a business trip].
Please find my details below:
- Full Name: [Your Full Name]
- Passport Number: [Your Passport Number]
- Date of Birth: [Your Date of Birth]
My friend’s details are:
- Full Name: [Friend’s Full Name]
- Relationship to Me: Friend
- Contact Number: [Friend’s Phone Number]
I have provided [Friend’s Full Name] with a copy of my passport and a photo ID for verification. Kindly release my visa to them.
Thank you for your assistance.
Sincerely,
[Your Typed Name]
Example: Authorisation Letter When Traveling
Subject: Authorization for US Visa Collection – [Your Name] – [Passport Number]
Dear Consular Officer,
This letter serves as authorization for [Authorized Person’s Full Name] to collect my U.S. visa. I am currently traveling and will be unable to collect my visa in person.
My details are as follows:
- Full Name: [Your Full Name]
- Passport Number: [Your Passport Number]
- Date of Birth: [Your Date of Birth]
The authorized person’s details are:
- Full Name: [Authorized Person’s Full Name]
- Relationship to Me: [Relationship to You]
- Contact Number: [Authorized Person’s Phone Number]
I have provided [Authorized Person’s Full Name] with a copy of my passport and a valid photo ID. I kindly request you to release my visa to them.
Thank you for your understanding.
Sincerely,
[Your Signature]
[Your Typed Name]
Example: Authorisation Email When Sick
Subject: Authorization for US Visa Collection – [Your Name] – [Passport Number]
Dear Visa Collection Department,
Due to a sudden illness, I am unable to collect my US visa in person. I authorize [Authorized Person’s Full Name] to pick it up on my behalf.
My details are:
- Full Name: [Your Full Name]
- Passport Number: [Your Passport Number]
- Date of Birth: [Your Date of Birth]
Authorized person’s details:
- Full Name: [Authorized Person’s Full Name]
- Relationship to Me: [Relationship to You]
- Contact Number: [Authorized Person’s Phone Number]
I have provided [Authorized Person’s Full Name] with the necessary identification documents. I would appreciate it if you could hand over my visa to them.
Thank you for your help.
Regards,
[Your Typed Name]
Example: Authorisation Letter for Work
Subject: Authorization for US Visa Collection – [Your Name] – [Passport Number]
To Whom It May Concern,
Please accept this letter as authorization for [Authorized Person’s Full Name] to collect my US visa on my behalf, as my work commitments prevent me from doing so personally.
My Details:
- Full Name: [Your Full Name]
- Passport Number: [Your Passport Number]
- Date of Birth: [Your Date of Birth]
Authorized Person’s Details:
- Full Name: [Authorized Person’s Full Name]
- Relationship to Me: [Relationship to You]
- Contact Number: [Authorized Person’s Phone Number]
I have provided [Authorized Person’s Full Name] with a copy of my passport and a photo ID as proof of identity. I would be grateful if you would release my visa to [Authorized Person’s Full Name].
Thank you for your time and cooperation.
Sincerely,
[Your Signature]
[Your Typed Name]
Example: Authorisation Email for Urgent Travel
Subject: URGENT: Authorization for US Visa Collection – [Your Name] – [Passport Number]
Dear Visa Department,
I am writing to urgently authorize [Authorized Person’s Full Name] to collect my US visa. Due to unforeseen circumstances, I must travel immediately and am unable to collect my visa myself.
My Information:
- Full Name: [Your Full Name]
- Passport Number: [Your Passport Number]
- Date of Birth: [Your Date of Birth]
Authorized Person Information:
- Full Name: [Authorized Person’s Full Name]
- Relationship to Me: [Relationship to You]
- Contact Number: [Authorized Person’s Phone Number]
I have provided [Authorized Person’s Full Name] with a copy of my passport and a valid ID for verification. Please expedite the process and release my visa to them as soon as possible.
Thank you for your prompt attention to this urgent matter.
Best regards,
[Your Typed Name]
In short, a well-written Sample Authrisation Letter For Us Visa Collection is your ticket to getting your visa safely and on time, even when you can’t be there in person. Remember to keep it clear, concise, and include all the necessary details. These examples should help you create your own letter, tailored to your specific situation, ensuring a smooth visa collection process.