In various situations, you might need to obtain a copy of your birth certificate, marriage certificate, or other vital records from the Philippine Statistics Authority (PSA). Sometimes, you can’t do this yourself, perhaps because you’re out of the country or unable to visit a PSA office. This is where a Sample Authorization Letter For PSA Request becomes essential. This essay will guide you on what it is, why it’s important, and provide examples for different scenarios.
Why You Need a Sample Authorization Letter
Authorization letters are crucial when someone else needs to act on your behalf. A Sample Authorization Letter for PSA Request grants another person the permission to request and receive these important documents from the PSA. This is particularly useful when:
- You are living far away from the Philippines.
- You are unable to visit a PSA office due to health reasons.
- You are busy with work or other commitments.
The authorization letter simplifies the process, allowing a trusted individual to handle the request for you. Without it, the PSA will not release your documents to someone else. This letter is legally binding and protects both you and the authorized person. It is proof that you’ve given them the green light to access your records. Think of it like giving someone power of attorney just for your birth certificate.
Here’s a breakdown of what makes it so important:
- Legality: It provides legal permission for the authorized person.
- Convenience: It allows you to get documents even when you’re unable to apply yourself.
- Protection: It specifies who can access your private information.
A well-written authorization letter typically includes these key elements:
- Your full name and address.
- The full name and address of the authorized representative.
- A clear statement of the authorization (e.g., “I authorize [Name of Representative] to request and receive my PSA-issued birth certificate”).
- The type of document requested (e.g., Birth Certificate, Marriage Certificate).
- Your signature and the date.
Email Example: Requesting a Birth Certificate for a Sibling
Email Example: Requesting a Birth Certificate for a Sibling
Subject: Authorization for PSA Birth Certificate Request – [Your Name] – [Sibling’s Name]
Dear PSA Representative,
I am writing to authorize my [Relationship, e.g., sister], [Sibling’s Full Name], residing at [Sibling’s Address], to request and receive a copy of my birth certificate from your office.
My full name is [Your Full Name], and my date of birth is [Your Date of Birth]. My current address is [Your Address].
Please provide [Sibling’s Name] with a copy of my birth certificate. I am unable to request it myself at this time. [Optional: Briefly explain why, e.g., “due to my current work commitments”].
Thank you for your assistance.
Sincerely,
[Your Full Name]
[Your Contact Number]
Letter Example: For Employment Purposes
Letter Example: For Employment Purposes
[Your Name]
[Your Address]
[Date]
Philippine Statistics Authority
[PSA Office Address]
Subject: Authorization to Request PSA Documents
Dear PSA Officer,
I, [Your Full Name], with a date of birth of [Your Date of Birth], hereby authorize [Authorized Representative’s Full Name], residing at [Representative’s Address], to request and receive a copy of my birth certificate from your office for employment purposes. This authorization is necessary for my job application at [Name of Company] at [Company Address].
Please provide the document to [Authorized Representative’s Full Name].
Thank you for your cooperation.
Sincerely,
[Your Signature]
[Printed Name]
Email Example: Granting Authorization to a Relative Living Abroad
Email Example: Granting Authorization to a Relative Living Abroad
Subject: Authorization Letter for PSA Documents
Dear PSA,
I, [Your Name], born on [Your Date of Birth], authorize my [Relationship, e.g., aunt], [Relative’s Full Name], residing at [Relative’s Address] to request my PSA-issued birth certificate and marriage certificate.
I am currently residing in [Your Current Location] and am unable to personally request the documents. [Relative’s Name] will be presenting this authorization letter along with a copy of my valid ID and her own valid ID.
Kindly release the requested documents to [Relative’s Full Name].
Thank you very much for your help.
Sincerely,
[Your Name]
[Your Email Address]
Letter Example: When the Authorizer is Overseas
Letter Example: When the Authorizer is Overseas
[Your Name – Authorizer, Overseas]
[Your Address – Authorizer, Overseas]
[Date]
Philippine Statistics Authority
[PSA Office Address]
Subject: Authorization for PSA Documents
Dear PSA Officer,
I, [Your Full Name], a Filipino citizen currently residing at [Your Address in Current Country], hereby authorize [Authorized Representative’s Full Name], residing at [Representative’s Philippine Address] to request and receive copies of the following documents from the Philippine Statistics Authority (PSA):
- Birth Certificate
- Marriage Certificate (if applicable)
This authorization is valid for the period of [Start Date] to [End Date]. [Authorized Representative’s Full Name] will present a copy of my valid passport as proof of my identity. I am unable to process the request myself due to my overseas residency. Please feel free to contact me via [Your Email Address] or [Your Phone Number, including country code] if there are any questions.
Thank you for your understanding.
Sincerely,
[Your Signature]
[Printed Name]
Email Example: Specifying the Scope of Authorization
Email Example: Specifying the Scope of Authorization
Subject: Limited Authorization for PSA Request
Dear PSA,
I, [Your Full Name], would like to authorize [Authorized Representative’s Name] residing at [Representative’s Address] to request a copy of my birth certificate.
This authorization is specifically limited to requesting the document; it does NOT include permission to receive the document or any other related documents.
My date of birth is [Your Date of Birth] and my address is [Your Address].
Thank you for your attention to this matter.
Sincerely,
[Your Name]
[Your Contact Number]
Letter Example: Authorizing a Lawyer
Letter Example: Authorizing a Lawyer
[Your Name]
[Your Address]
[Date]
Philippine Statistics Authority
[PSA Office Address]
Subject: Authorization Letter for PSA Documents
Dear PSA Officer,
I, [Your Full Name], hereby authorize [Lawyer’s Full Name], a licensed attorney with office at [Lawyer’s Office Address], to request and receive copies of my birth certificate, marriage certificate (if applicable), and any other related documents from your office.
This authorization is given for the purpose of [State the purpose, e.g., legal proceedings, etc.]. [Lawyer’s Full Name] will present this authorization letter along with a copy of their Professional Identification Card (PIC).
Thank you for your cooperation.
Sincerely,
[Your Signature]
[Printed Name]
The Sample Authorization Letter for PSA Request is a straightforward but important document. By understanding its purpose and knowing how to write one, you can make the process of obtaining vital records a whole lot easier. Whether you’re abroad, busy with work, or simply need someone to handle the request for you, a well-crafted authorization letter ensures that the right person can access your documents legally and efficiently. Always remember to include all the necessary information and ensure the letter is clear and concise.